Use A Life Admin Day To Improve Your Life And Productivity

January 1, 2019

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I love a Life Admin Day since the moment I started frequently doing them. You might’ve heard from a ‘Life Admin’ day before but maybe you don’t exactly know what it means or maybe you are looking for a productive way to get those Life Admin tasks done? Either way, I’m positive you’ll find the answers you’re looking for in this post. In this post, I’ll explain what a Life Admin Day is and how mine looks like. Join me in getting my life together! 

What Is A Life Admin Day?

Let’s start off with the dictionary explanation of Life Admin, which is the following: “Refers to one’s personal day-to-day chores that are of an administrative nature. This includes tasks such as personal banking, making appointments, paying your bills, responding to personal emails.”

Elizabeth Emens wrote a book, The Art Of Life Admin,  which aims to address all that. Author Elizabeth Emens explains: “Life admin is all the office-type work that fills our minds and fills our time on a daily basis, and around big life events.

“So it’s both the kind of work that secretaries or admins do – faxing and calendaring and filling out paperwork – and it’s the kind of work that managers do – delegating and deciding and then keeping track of all the things that need doing. Things that are often invisible in our daily lives.”

Basically, Life Admin tasks are most of the time things you keep procrastinating on. It’s super easy to shove these tasks away because “you’re not feeling it today” or because “I’ll do it later”. I think you know what I mean lol. We just don’t like these tasks but, either way, they have to be done. 

This is where a Life Admin Day comes in handy. A Life Admin Day basically means that you’ll block a full day to do all of the things you need to do, want to do, things you were procrastinating on, etc. 

But just getting started on the tasks you’ve been avoiding for a while can be a struggle. Also, not every person is the same. It’s important to reflect on which type of ‘Life Adminner’ you are in order to get yourself motivated. 

What Type Of Life Adminner Are You?

According to Elizabeth Emens, there are four types of Life Adminners. “The ‘super-doer’, ‘reluctant-doer’, ‘admin avoider’ and ‘admin denier’,” she explains. “The idea is that the first two, the super-doer and the reluctant-doer are basically doing it or getting it done, and the last two, the admin avoider and the admin denier, are mostly not getting it done, and the difference is how they feel about it.” 

Perhaps the names of these types resonate for you or someone came to mind when reading this. Either way, it might be very interesting to read more about these personality types reflect on which type you are.

The basic differences among the four personalities involve variations of action and feeling: whether a person’s basic orientation is toward getting admin done or not getting it done (the action element) and how a person feels about the state of admin in her life (the feeling element). 

– Article by Girlboss.

I won’t be going into these four types too deep. If you would like to read more about them, I recommend reading The Art Of Life Admin. Here’s a quick description of all four types. 

Super Doer

The Super Doer is on top of admin. She is the Wonder Woman who promptly supplies recommendations of every kind ​to her family and many friends (and even strangers), plans gatherings and trips for everyone, and remembers (or has a system for remembering) birthdays, even while successfully managing her demanding job or household or both.

Reluctant Doer

The Reluctant Doer feels that the to-do list is endless—and that she is always several steps behind. No major disasters befall her or her family through admin failures. The important stuff generally gets done—she is a Doer, after all​—but sometimes it’s late, and often it’s last-minute.

Admin Avoider

The Avoider is trying to escape admin. She leaves emails unanswered and regular mail unopened. She has faced late fees and worse due to her admin avoidance. She generally thinks of this “stuff” as something she’s bad at. 

Admin Denier

The Admin Denier, by contrast, doesn’t think there’s a problem. The Denier is the free spirit who racks up credit-card debt. The Denier is also a successful professional who has always had someone—​an assistant, a parent, a spouse—​who takes care of all her admin, so she never has to see it or even really know about most of it.

Now that we know which type of Life Adminner we are, it’s time to actually start with a Life Admin Day. A full day for life admin tasks will help avoiders and super-doers. If you block a full day the avoiders can’t avoid anymore and the super-doers don’t have to spend every evening doing life admin tasks immediately. 

Also, be prepared to change. You might be one ‘type’, but that doesn’t mean you can’t choose to – or won’t be forced to (let’s face it, the Admin Denier could come across something like this) – change to another. It’s okay to change, and it can be something you embrace over time. 

What type of Life Adminner are you? I’d love to know so please leave a comment below! 

What To Do On A Life Admin Day?

I mean, it’s obvious that you’ll do life admin tasks on this day but the easiest way to start this day is to start off with a brain dump and then categories everything. My example for these categories is from muchelleb on YouTube. You’ll see that you probably have at least these three main categories: 

  • Appointments: how’s your car doing? Do you need to see a doctor, dentist, psychologist? When was your last nails/hair/brows appointment? Do you need to plan a new appointment any time soon? 
  • Organizing: how is your desk looking? Do you need to declutter/organize? Do you have enough stationery? Are there any things you need? 
  • Upcoming events: do you have any events coming up? Do you need to start planning for them? Are there any emails you still need to reply to? 

Don’t be afraid to put literally everything that crosses your mind on (digital) paper while doing a braindump. You want to have all the tasks that you have been procrastinating on in one place so you could start organizing from there and actually getting things done. It’s totally fine if you won’t be able to do all the tasks in one day though, but be aware of planning another life admin day if you need it. 

Once you did a brain dump of all the life admin tasks and organized them into categories, it’s time to take action. I would recommend doing the easiest/quickest things first since that’ll make you feel satisfied and more motivated to continue. If you need some extra motivation, you can set a timer and try to complete one category within the time frame you gave yourself. 

How My Life Admin Day Looks Like

So I started off with a brain dump, just writing down all the things that were making me feel anxious. After that, I categorized them and my list looked like this:

Use A Life Admin Day To Improve Your Life And Productivity

Appointments

So after I made my list, I realized I really had to make a lot of appointments. So I decided to take time for that, sit down and arrange all these appointments. I haven’t been to the hairdresser for over a year now and I really need a haircut, so thankfully I planned an appointment on January 8th.

Moreover, I really wanted to get my nails done for the first time ever and I had to make an appointment for that as well. Since it’s my first time, I keep postponing it. I finally found a cute nail salon and booked my appointment for January 11th. My dentist and optician appointments both needed to be rearranged, so I had to call both of them to get that done. These calls went pretty quick and I shouldn’t have procrastinated on these tasks. 

Organizing 

This list has some tasks which I can’t do immediately or which won’t be done in a day. But that’s okay. I’m going to start with the little tasks I can do right now. Normally, I’m very organized when it comes to my mailbox but during my Christmas break, I got some new emails that I need to read and answer.

Thankfully it’s not a lot, so I went through this pretty quick. Both my school and private mailboxes are empty! Then I decided to clean things up a little bit, so I started deleting emails because I’m a person who always stores everything but never throws something away haha. It was time to get rid of some old emails. I’m only doing this for my private emails since I don’t want to throw something away from my school mailbox yet. 

Use A Life Admin Day To Improve Your Life And Productivity ⋆ Beautymone

It’s Dutch, I’m sorry but it says it’s clearing the inbox! I had 2.663 sent emails from years and years so it was time to get rid of them. I did this with several folders. 

Moreover, I paid my dad the money back I’ve had borrowed from him. Also finished decluttering my Dropbox and Drive! I had so many folders but it’s looking way better now! And I started clearing out Whatsapp, photos, and apps. Then I also got my storage boxes so I’m now able to start with organizing my drawers, decluttering paperwork, etc.  

Upcoming Events

This month, I have a lot of events coming which I can’t do anything about yet. I just have to wait a little while until I can start working on that. At least, I can schedule for January. Since my phone is connected with my MacBook, I can easily print my agenda with every deadline, meeting, appointment, etc. in it. This is to have a good overview of the upcoming month. 

Use A Life Admin Day To Improve Your Life And Productivity

This is how my planning looks like for my upcoming month. It kinda looks like a very uneventful month but I can tell you it’s not haha. I don’t write to do’s in my agenda so the days which look free aren’t really free days. But at least I have a very good overview of all my meetings and appointments this month! Also, I wrote some deadlines on my agenda. Since my minor is very variously, I could end up with even more meetings, deadlines or appointments but I’ll print a new one if I need to. 

Result

Use A Life Admin Day To Improve Your Life And Productivity

So this is how my list looks after just one day. As you can see it’s definitely not done yet, but I’m quite happy with all the things I already did! 

All the appointments I really had to make are done, which I’m very satisfied with. Clearing out my phone photos + apps and clearing out my paperwork are things I already started with but couldn’t finish yet. These two tasks are going to be done very soon! For all the other tasks I’m going to do another Life Admin Day very soon. 

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